Every feature your centre needs

Students & families

Everyone in one place

Student records, guardians, classes, cohorts and enrolment forms — without the spreadsheet sprawl.

• Student profiles: contact, year group, allergies, medications, custom fields
• Multi-guardian support with relationship and primary-contact roles
• Class and cohort management with timetables
• Token-gated enrolment forms — share a link, get a tidy intake
• Bulk CSV import wizard for migrations from other systems
• Lesson notes with effort/behaviour/homework ratings
• Safeguarding records with strict access controls

Billing & payments

Get paid without chasing

Invoices, plans, schedules, and a parent-facing pay-now experience that actually works on a phone.

• Billing plans + schedules: set fees per student, run billing monthly
• Auto-generated invoices with proper invoice numbering
• Stripe card payments — saved cards, auto-pay opt-in for parents
• GoCardless Direct Debit (Bacs) for predictable monthly collection
• Auto-chase for overdue invoices with templated email sequences
• Refunds, credit notes and partial payments — fully end-to-end
• Per-session pricing for drop-in clubs
• Discounts, sibling discounts and bursaries

Attendance & operations

Run the day, on the day

Quick check-in, live ratios, printable registers and incident tracking — the operational backbone.

• Attendance check-in / check-out from a tablet or phone
• Live staff:child ratios with a daily printable register
• Incident and accident tracking with parent acknowledgements
• Medications log with parental consent capture
• Meals planning with allergen flags
• Inventory: items, purchase orders, suppliers, loans

Parent experience

A portal parents actually use

Mobile-first parent app for invoices, attendance, lesson updates and direct messages to staff.

• Dedicated parent portal with mobile-first design
• View and pay invoices in a couple of taps
• See attendance, lesson notes, and progress reports
• Direct messaging with tutors and managers
• Broadcast announcements with audience filters
• Push notifications via Progressive Web App (no native install)
• GDPR data export at any time

Compliance & reporting

OFSTED-ready, by design

Built in the UK for UK regulation: ratios, registers, retention, audit logs and an inspection-prep bundle.

• OFSTED prep bundle — one-click export of everything an inspector wants
• Per-org retention policy with weekly automatic enforcement
• 2-year progress checks with PDF export
• Term reports with per-org PDF branding
• Audit log of every sensitive change, retained for 7 years
• Right-of-access (SAR) and right-to-erasure flows
• Aged-debt and revenue reports, P&L by centre

HR & staff

Manage your team without a second tool

Staff records, timesheets, leave, training and disciplinary all in one place.

• Staff profiles with employment data and emergency contacts
• Timesheets with manager approval workflow
• Leave requests and balance tracking
• Training records and certificate renewals
• Disciplinary log with discreet access controls

AI assistant

Routine work, done in a click

Optional AI features draft parent messages, summarise lesson notes, and flag patterns you’d miss.

• Draft parent messages with the right tone
• Summarise a term’s worth of lesson notes
• Attendance anomaly detection — flags concerning patterns
• Incident pattern detection across students and time
• Per-org spend caps so you never blow your budget
• Manager controls: enable per-feature, audit every prompt

Multi-centre & platform

Scales with you

From one centre to many. Switch between centres in one click, share staff, keep books separate.

• Multiple centres under one organisation
• Per-centre branding, settings and payment configuration
• Staff with access to one or several centres
• Cross-centre parents — one family, several siblings, several locations
• Tenant-level data export for departures or audits
• Public read-only API for accountancy and BI integrations

Security & trust

Designed for sensitive data

Row-level isolation, audit logs, MFA, and a runbook for the boring-but-essential operational stuff.

• Row-Level Security on every multi-tenant table
• Two-factor authentication with 7-day grace for new staff
• Tenant impersonation for support, fully audit-logged
• Granular role permissions: admin, manager, tutor, reception, parent
• Encrypted at rest (AES-256) and in transit (TLS 1.2+)
• PII overrides and data minimisation tooling