Every feature your centre needs

Students & families

Everyone in one place

Student records, guardians, classes and intake forms — without the spreadsheet sprawl.

• Student profiles: contact details, year group, allergies, medical and dietary notes
• Multiple guardians per child with relationship and primary-contact flags
• Classes, sessions and timetables, with tutor and room clash warnings
• Shareable intake and consent forms, filed to the student record as a PDF
• Bulk CSV import (students, guardians, staff) with a preview before anything is saved
• Lesson notes with effort, behaviour and homework fields
• Safeguarding concern queue visible only to leadership and the safeguarding lead

Billing & payments

Get paid without chasing

Invoices, plans and schedules, with a parent pay-now experience built for phones.

• Billing plans and schedules per student, with optional automatic monthly invoicing
• Sequential invoice numbering per centre
• Card payments via your centre’s own Stripe account, with saved cards and auto-pay
• GoCardless Direct Debit set-up for parents
• Overdue reminders on a schedule you choose (e.g. 1, 7, 14 and 30 days)
• Refunds and partial payments
• Discounts, sibling discounts and bursaries applied automatically to invoices

Attendance & operations

Run the day, on the day

Registers, check-in and incident logging — the operational backbone.

• Registers and check-in / check-out from a tablet, phone or kiosk
• Staff:child ratios and a printable daily register (nursery mode)
• Incident and accident logging, with a parent-notified record
• Medications and dose log with a witness signature
• Meal menus with allergen checks against each child (optional module)
• Inventory: items, suppliers, purchase orders and loans (optional module)

Parent experience

A portal parents actually use

A mobile-first parent portal for invoices, attendance, lesson updates and messages.

• Mobile-first parent portal, installable on the home screen
• View invoices and pay online where the centre has card payments set up
• Attendance, lesson notes, homework and term reports in one place
• Direct messaging with the centre team and their child’s tutors
• Announcements by email to all families, parents only or staff
• Download your family’s data at any time (GDPR)

Compliance & reporting

Built for UK regulation

Registers, retention, audit trails and an inspection-prep export, built around UK requirements.

• OFSTED prep pack — one-click export of DBS, medications, incidents, consents, training and reports
• Data-retention policy per organisation, enforced automatically once you switch it on
• Two-year progress checks and term reports as PDFs
• Audit log of sensitive changes
• Subject access request and right-to-erasure workflows
• Aged-debt and revenue reports, and income-minus-expenses by centre

HR & staff

Manage your team without a second tool

Staff records, timesheets, leave, training and disciplinary in one place.

• Staff records with employment details and emergency contacts
• Time clock and timesheets with manager approval
• Leave requests with manager approval
• Training records with expiry tracking and renewal alerts
• Disciplinary records restricted to HR permissions

AI assistant

Routine work, done in a click

Optional AI features, switched on per feature by a manager.

• Draft parent messages in the tone you choose
• Turn a lesson note into a parent-friendly summary, or a weekly digest
• On-demand attendance and incident pattern checks
• Monthly spend limits per centre
• Per-feature on/off controls, with every request logged

Multi-centre & platform

Scales with you

From one centre to several, with each centre’s branding, settings and payments kept separate.

• Multiple centres under one organisation, with a one-click centre switcher
• Per-centre branding, settings and payment set-up
• Staff with access to one or several centres
• One parent login across siblings at different centres
• Organisation-wide data export
• Read-only API for students, guardians, invoices and attendance

Security & trust

Designed for sensitive data

Tenant isolation, audit trails and two-factor sign-in for the people who hold the keys.

• Row-level security on every table, so centres can only ever see their own data
• Two-factor sign-in required for owners, admins and managers, with a 7-day grace period
• Support access only with the centre’s approval, and logged
• Role-based permissions: owner, admin, manager, tutor, reception, parent
• Encrypted at rest and in transit by our hosting providers (Supabase, Vercel)
• Personal-data warnings before messages are sent, with overrides reviewed by managers